REG - S.N.G.N. Romgaz S.A. - Convening Notice of OGMS on August 11, 2016 <Origin Href="QuoteRef">ROSNG.BX</Origin>

Societatea Nationala de Gaze Naturale Romgaz SAAnnouncement

30/06/2016 13:45

RNS Number : 8366C
S.N.G.N. Romgaz S.A.
30 June 2016
CURRENT REPORT
In compliance with the Romanian Capital Market Law no. 297/2004 and
CNVM Regulation no. 1/2006
Report date: June 30, 2016
Company name: Societatea Nationala de Gaze Naturale ROMGAZ S.A.
Address: Medias, 4 Constantin I. Motas Square, Sibiu County - Romania, 551130
Phone/fax no: 004-0269-201020 / 004-0269-846901
Fiscal Code: RO14056826
Trade Register registration number: J32/392/2001
Subscribed and paid in share capital: 385,422,400 RON
Regulated market where the issued securities are traded: Bucharest Stock Exchange
(BVB), London Stock Exchange (LSE)
Significant event to be reported:
 Convening of the Ordinary General Meeting of Shareholders of S.N.G.N. ROMGAZ S.A. on August 11 (12), 2016, 1:00 PM (Romania time)
In compliance with Company Law no.31/1990, Capital Market Law no.297/2004 and CNVM Regulation no. 1/2006 on issuers and operations with securities, S.N.G.N. ROMGAZ S.A. convenes the Company's shareholders at the Ordinary General Meeting of Shareholders (OGMS) onAugust 11 (12), 2016.
The Reference Date for identifying the shareholders entitled to attend and vote in the OGMS isAugust 2, 2016.
Informational documents related to the OGMS Agenda will be available as from July 7, 2016at ROMGAZ Correspondence Entry, as well as on the Company's website (www.romgaz.ro).
The Convening Notice of OGMS was approved by ROMGAZ Board of Directors on June 29, 2016. The Convening Notice of the OGMS is to be published in the Official Gazette of Romania Part IV and in at least one widely-spread Romanian newspaper.
Attached:
Convening Notice of OGMS on August 11 (12), 2016
Resolution of the Board of Directors no.15 from June 29, 2016
Director General
Virgil - Marius METEA
 __________________________________________
C O N V E N I N G N O T I C E
The Board of Directors of S.N.G.N. "ROMGAZ" - S.A., a company managed in an one-tier system, incorporated and operating under the laws of Romania, registered with the Trade Register Office of Sibiu Court under number J32/392/2001, fiscal code RO 14056826, having its headquarters at Medias, 4 Constantin Motas Square, Sibiu County, with a subscribed and paid up share capital of RON 385,422,400 (hereinafter referred to as "ROMGAZ" or the "Company"),
CONVENES
theOrdinary General Meeting of Shareholders (OGMS) on August 11, 2016, 1:00 PM (Romania Time) at the headquarters of S.N.G.N. "ROMGAZ" - S.A., located in Medias, 4 Constantin Motas Square, Sibiu County, in the conference room, having the following:
AGENDA
 
Item 1 Approval of procurement by S.N.G.N. "ROMGAZ" - S.A. of professional legal consulting, assistance and, as the case may be, representation services, in the following cases:
a) The dispute following the inspection of the Court of Accounts in 2016
b) The potential dispute following the inspection of the European Commission
 
Item 2 Approval of ROMGAZ Board of Directors mandate to coordinate the procurement of professional external legal consulting, assistance and representation services for:
a) The dispute following the inspection of the Court of Accounts in 2016
b) The potential dispute following the inspection of the European Commission 
Item 3 Information on the status of projects for increasing the efficiency of CTE Iernut power plant activity, namely the increase of efficiency of the power plant, the environment investments pursuant to the requirements regarding the NOx emissions, the increase of safety and life time (actions, terms, costs, financing sources, responsibilities)
Item 4 Information on the method of recovering debts from private and legal persons 
Item 5 Establish August 30, 2016 as "The Record Date", respectively the date for identifying the shareholders who are affected by the Resolution of the OrdinaryGeneral Meeting of Shareholders
Item 6 Authorize the Chairperson and the Secretary of the meeting to sign the resolution of the Ordinary General Meeting of Shareholders
Only shareholders who are registered as S.N.G.N. "ROMGAZ" S.A. shareholders on August2, 2016 (the "Reference Date") in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. (Central Depositary) may attend and cast their votes in OGMS. 
 
Informational documents related to the items of the OGMS agenda, the draft resolutions proposed to be adopted by the OGMS will be available as from July 7, 2016, on working days, at the registry desk of the Company located in Medias, 4 Constantin Motas Square, Sibiu County, Romania, postal code 551130 ("ROMGAZ Correspondence Entry") as well as on the website of the Company (www.romgaz.ro). ROMGAZ Correspondence Entry is open between hours 7:30 AM - 3:30 PM (Romania Time), except for non-business days and public holidays. The shareholders of the Company may obtain, upon request, copies of the documents related to the items included on the OGMS agenda. 
 
One or more shareholders representing, individually or jointly, at least 5% of the share capital of the Company may demand, through a request submitted to the Board of Directors of the Company, the insertion of additional items on the agenda of the OGMS ("proposals to add new items on the agenda") and submit draft resolutions for the items included on the agenda of the OGMS ("draft resolutions for the items included or proposed to be included on the agenda").
Proposals to add new items on the agenda shall be accompanied by a justification and/or a draft resolution proposed to be adopted. 
Proposals to add new items on the agendaand justification and/ordraft resolutions for the items included or proposed to be included on the agenda shall be:
 
a) sent to and registered at ROMGAZ Correspondence Entry by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at investor.relations@romgaz.ro by July 25, 2016, 3:30 PM (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF AUGUST 11, 2016". 
b) in case of shareholders being natural persons, accompanied by copies of the identity documents of the shareholders (the identity documents shall enable the identification of the shareholders in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A.) and in case of shareholders being legal persons, accompanied by the copy of the identity document of the legal representative together with the original or a true copy of the excerpt issued by the Trade Register or any other document, original or true copy, issued by a competent authority of the country where the shareholder is legally registered, proving the capacity as legal representative, issued no more than 3 months prior to the publishing date of the OGMS convening notice; documents proving the capacity as legal representative, prepared in a foreign language other than English, shall be accompanied by their certified translation into Romanian or English.
 
The supporting documents of the proposals to add new items on the agenda and/or draft resolutions related to the items included or proposed to be included on the agenda will be available as from July 28, 2016 at the registry desk of the Company located in Medias, 4 Constantin Motas Square, Sibiu County, Romania, postal code 551130 ("ROMGAZ Correspondence Entry") as well as on the website of the Company (www.romgaz.ro). ROMGAZ Correspondence Entry is open between hours 7:30 AM - 3:30 PM (Romania Time), except for non-business days and public holidays. The shareholders of the Company may obtain, upon request, copies of the documents related to the items included on the agenda of the OGMS.
The shareholders of the Company may submit questions in writing, in Romanian or English language, related to the items of the OGMS agenda. The written questions related to the items of the OGMS agenda shall be sent and registered at ROMGAZ Correspondence Entry by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at investor.relations@romgaz.ro by August 5, 2016, 3:30PM (Romania Time), clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF AUGUST 11, 2016".
The shareholders of the Company may send written questions related to the items of the OGMS agenda; in case of shareholders being natural persons, accompanied by copies of the identity documents of the shareholders (the identity documents shall enable the identification of the shareholders in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A.), and in case of shareholders being legal persons, accompanied by the copy of the identity document of the legal representative together with the original or a true copy of the excerpt issued by the Trade Register or any other document, original or true copy, issued by a competent authority of the country where the shareholder is legally registered, proving the capacity as legal representative, issued no more than 3 months prior to the publishing date of the OGMS convening notice; documents proving the capacity as legal representative prepared in a foreign language other than English, shall be accompanied by their certified translation into Romanian or English.
Shareholders registered at the Reference Date in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. may attend the OGMS and may vote:
i) in person - direct vote;
ii) through a representative with a special or general power of attorney;
iii) by correspondence.
The special power of attorney form: 
a) shall be available, in Romanian and English language, as from July 7, 2016 at ROMGAZ Correspondence Entry and on the Company web page (www.romgaz.ro); 
b) shall include the shareholder identification method, the number of owned shares, as well as the voting options "for" or "against" or "abstain" for every issue to be voted upon; 
c) shall be updated by the Company if new items are added to the agenda of the OGMS; 
d) shall be filled in by the shareholder in three counterparts: one for the shareholder, one for the representative, and one for the Company. 
The general power of attorney will be awarded by the shareholder, acting as client, only to an agent as it is defined under Art. 2, Par. 1, point 14 of the Law No. 297/2004 on the capital market, or to an attorney-at-law. 
The original copy of the special and general powers of attorney, in Romanian or English language, shall be transmitted to ROMGAZ Correspondence Entry by any form of courier service with proof of delivery no later than August 10, 2016, 11:00 AM (Romania Time), in sealed envelope, clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF AUGUST 11, 2016", along with the copy of the shareholder's identity document (in case of shareholders being natural persons - copy of the identity document, and in case of shareholders being legal persons - copy of the legal representative identity document) as the case may be, along with the original or the certified true copy of the excerpt issued by the Trade Register or the original or the certified true copy of any other document issued by a competent authority of the country where the shareholder is duly incorporated, proving the capacity as legal representative, issued no more than 3 months prior to the publishing date of the OGMS convening notice.
If the representative is a credit institution providing custodian services and it submits a special power of attorney, such power of attorney shall be prepared in accordance with Regulation 6/2009 of CNVM and CNVM Executive Order No. 26/20 December 2012, signed by such shareholder and, mandatorily accompanied by a sworn statement issued by the credit institution which has received the special power of attorney for representation and stating that: 
a) the credit institution provides custodian services for that respective shareholder; 
b) the instructions of the special power of attorney are identical to those comprised in the SWIFT message received by the credit institution with a view to voting on behalf of the respective shareholder;
c) the special power of attorney is signed by the shareholder.
The special and general powers of attorney may be also sent by e-mail at the address: investor.relations@romgaz.ro, having attached an extended electronic signature in accordance with Law No. 455/2001on electronic signature, no later than August 10, 2016, 11:00 AM (Romania Time).
Access of shareholders authorized to attend the OGMS is allowed based on simple proof of identity, as follows:
a) in case of shareholders being natural persons - based on the identity document; 
b) in case of legal persons - based on the copy of the excerpt or equivalent and the legal representative's identity document, or the documents proving the capacity as legal representative of the legal person (in case the OGMS is not attended by the legal representative of the institutional investor), as the case may be;
c) in case of a conventional representative, the documents provided at letter a) or b) above along with the special or general power of attorney. 
The capacity as legal representative shall be proved by providing an excerpt issued by the Trade Register (or by another institution of similar authority of the resident country of the shareholder being a foreign legal person), as original or certified true copy, issued no more than 3 months prior to the publishing date of the OGMS convening notice. Documents proving the capacity as legal representative, prepared in a foreign language other than English, shall be accompanied by their certified translation into Romanian or English.
The shareholders of the Company may vote by correspondence, prior to OGMS, by using the voting ballot form for the vote by correspondence (the "Voting Ballot"). 
The Voting Ballot: 
a) shall be available, in the Romanian and English language, as from July 7, 2016, at ROMGAZ Correspondence Entry and on the Company web page (www.romgaz.ro); 
b) shall provide the shareholder identification method, the number of owned shares and the voting options "for" or "against" or "abstain" for every issue to be voted upon; 
c) shall be updated by the Company if new items are added on the agenda of the OGMS.
The Voting Ballots shall be transmitted as original copies, in Romanian or English, to ROMGAZ Correspondence Entry, by any form of courier service with proof of delivery, or by e-mail at the address: investor.relations@romgaz.ro, having attached an extended electronic signature in accordance with Law No. 455/2001 on electronic signature, no later than August 10, 2016, 11:00 AM (Romania Time), clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF AUGUST 11, 2016". 
The filled in and signed Voting Ballots shall be accompanied by copies of the shareholders' identification documents (the identity document in case of natural persons, and the identity document of the legal representative in case of legal persons, respectively), as the case may be, along with the excerpt, as original or certified true copy, issued by the Trade Register or any other document, as original or certified true copy, issued by a competent authority of the state where the shareholder is duly incorporated, in proof of the capacity of the legal representative, issued no more than 3 months prior to the publishing date of the OGMS convening notice.
If new items are added on the Agenda, after publishing the Convening Notice, the updated special power of attorney form and the Voting Ballot will be available at ROMGAZ Correspondence Entry and on the Company web page (www.romgaz.ro), as from July 28, 2016.
The Voting Ballots/ special or general powers of attorney which are not received at ROMGAZ Correspondence Entry or by e-mail until August 10, 2016, 11:00 AM (Romania Time) shall not be counted towards the quorum and majority in the OGMS.
If the agenda is supplemented/ updated and the shareholders do not submit their updated powers of attorney and updated Voting Ballots, the special powers of attorney and the Voting Ballots submitted prior to agenda supplementation/update shall not be taken into account, except for the items included in the supplemented/updated agenda. 
Should the statutory quorum for convening the OGMS not be met on the first date, namely August 11, 2016, the OGMS shall be convened on August 12, 2016, 1:00 PM (Romania Time), at the same venue and with the same agenda. In the event of a new convening, the Reference Date for identifying the shareholders entitled to attend and vote in the OGMS is the same, namely August 2, 2016.
Additional information may be obtained from the Secretary Department of the General Shareholders Meeting and the Board of Directors, phone number 0040 269 201019, and on the Company web page (www.romgaz.ro). 
CHAIRPERSON OF
 THE BOARD OF DIRECTORS
 Aurora Negrut
___________________________________
 
BOARD OF DIRECTORS
R E S O L U T I O N NO. 15 / 2016
of the Board of Directors of Societatea Nationala de Gaze Naturale
"ROMGAZ" - S.A. Medias, meeting of June 29, 2016
The Board of Directors of Societatea Nationala de Gaze Naturale "ROMGAZ" - S.A., joined in the meeting of June 29, 2016, 4:00 PM (Romania time) by conference - call organized at the headquarters of Societatea Nationala de Gaze Naturale "ROMGAZ" - S.A located in Medias, Piata C.I. Motas no.4, Sibiu County, issues the following:
R E S O L U T I O N:
Article 1. In accordance with the provisions of Article 117(1) of Law No. 31/1990, Company Law, republished, as amended, Law No. 297/2004 regarding the capital market, republished, as amended, the Regulations of the Romanian National Securities Commission (C.N.V.M) No. 6/19 August 2009, the Government Emergency Ordinance No. 109/2011 regarding corporate governance of public enterprises, and Art. 13(1) of the updated Articles of Incorporation of S.N.G.N. "ROMGAZ" - S.A., the Board of Directors decides as follows:
a) Approves the convening of the Ordinary General Meeting of Shareholders (OGMS) of S.N.G.N. "ROMGAZ" - S.A.
b) Establishes August 11, 2016, 1:00 PM (Romania time) for holding the OGMS and the date of August 12, 2016, 1:00 PM (Romania time), respectively, in case the validity conditions are not fulfilled on the first convening date of the OGMS. The OGMS will be held at the headquarters of S.N.G.N. "ROMGAZ" - S.A., located in Medias, 4 Constantin Motas square, Sibiu County, the conference Room. 
c) Establishes August 02, 2016 (the "Reference Date") as identification date for the shareholders who have the right to participate in the OGMS on August 11, 2016 and to cast their votes during such meeting.
d) Establishes August 30, 2016 (the "Record Date") the date for identifying the shareholders who are affected by the Resolutions of the Ordinary General Meeting of Shareholders which should be adopted in its meeting on August 11, 2016.
e) Approves the Agenda of the OGMS of August 11, 2016, namely:
Item 1 Approval of procurement by S.N.G.N. "ROMGAZ" - S.A. of professional legal consulting, assistance and, as the case may be, representation services, in the following cases:
a) The dispute following the inspection of the Court of Accounts in 2016
b) The potential dispute following the inspection of the European Commission
Item 2 Approval of ROMGAZ Board of Directors mandate to coordinate the procurement of professional external legal consulting, assistance and representation services for:
a) The dispute following the inspection of the Court of Accounts in 2016
b) The potential dispute following the inspection of the European Commission 
Item 3 Information on the status of projects for increasing the efficiency of CTE Iernut power plant activity, namely the increase of efficiency of the power plant, the environment investments pursuant to the requirements regarding the NOx emissions, the increase of safety and life time (actions, terms, costs, financing sources, responsibilities)
Item 4 Information on the method of recovering debts from private and legal persons 
Item 5 Establish August 30, 2016 as "The Record Date", respectively the date for identifying the shareholders who are affected by the Resolution of the OrdinaryGeneral Meeting of Shareholders
Item 6 Authorize the Chairperson and the Secretary of the meeting to sign the resolution of the Ordinary General Meeting of Shareholders
f) Authorise Mrs. Aurora Negrut, acting as Chairperson of the Board of Directors of Societatea Nationala de Gaze Naturale "ROMGAZ" - S.A., to sign the Convening Notice for the Ordinary General Meeting of Shareholders of August 11, 2016.
CHAIRPERSON OF
THE BOARD OF DIRECTORS
Aurora NEGRUT

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